How to View and Download Rosters – ABC Sports Camps

Overview: How do I View Rosters for an Event?

Want to view attendees for an event and their information completed during registration? This article will walk you through how to navigate to the reports and queries section of CircuiTree and how to search for the specific report and Query needed to view this information.

This article includes:

The difference between a Short and Long Roster
How to Pull a Short or Long Roster
How to Download a Short or Long Roster

How to Navigate Reports and Queries

What is the difference between a Short and Long Roster?

Short Roster includes: (mainly camper name and emails)

Registration ID
Camper First and Last Names
Event Division
Order Date
Charges (Event Cost)
Amount Paid
Discount (amount of Discount, if any)
Admin Email

Long Roster includes: (all information collected during registration)

Registration ID
Camper First and Last Names
Event Division
Order Date
Charges (Event Cost)
Amount Paid
Discount (amount of Discount, if any)
Admin Email
Additional Fields if collected such as Gender, Date of Birth, School Name, Grade, etc.

How to: Pull a Short or Long Roster

1. Click the Search bar, select Query - Short Roster OR Query - Long Roster (both are starred and saved as a favorite)

2. Enter criteria

Event Year (required) - check box of year desired
Event (if left blank will pull ALL events for the year selected, may select multiple)
Event Begin Date (may leave blank - event dates are related to events)
Registration Status (if left blank will pull ALL Status types)
- Active - Paid registrations
- Pending - Unfinished and unpaid registrations
- Waiting List - Waitlisted registrations (capacity has been reached)
- Pending Waiting List - Unfinished Waitlisted registration (capacity has been reached)
- Cancelled - Cancelled registrations